Canton Public Library

The Chairperson, Michelle Farell, called the meeting to order at 7:30 PM.

Present:           Nancy Eggenberger, Michelle Farell, Jasmine Lee, Don Turner, Amy Watts

Absent:            Jane Pandit

Also Present:  E. Davis, K. Gladden

• CALL TO AUDIENCE  (L. Golden, A. Iqbal, M. Nicholson, C. Symanns, N. Szczepanski) – None    
• APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

• APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

• APPROVAL OF CLOSED SESSION MINUTES

The minutes were approved by unanimous consent.

• COMMUNICATIONS — None
• DIRECTORS REPORT — The library is 83% of the way through 2018.  Due to payments made earlier in the year, Insurance and Capital Outlay are still trending higher; the Capital Outlay costs will be addressed by the Fund Balance transfer in December.

   The Information Services department is losing part-time librarian Josh Menter and substitute librarian Meghan  
   McGowan; their positions will be posted for replacement.

   The paver walkway from the Canton Center sidewalk to the sidewalk outside the Teen Place area is on
   schedule to be installed the week of November 19.

   There has been an issue with managing the temperature in the building. Trane has been called in and parts are 
   on order for two units. Jim has been doing a great job with these old units but they are nearing  end of life.

   The Engie engineering agreement has been forwarded to the attorney for review.

   Director Eva Davis thanked Chair Michelle Farell and Trustee Jane Pandit for attending the retirement
   reception for Rebecca Havenstein-Coughlin.

• TRUSTEE COMMENTS — None
• COMMITTEE REPORTS — None
• OLD BUSINESS  
  • Revised Employee Handbook Policy  — N. Eggenberger moved and D. Turner supported a motion to approve the Employee Handbook Policy as amended.                                                                                         
    The motion passed unanimously 18/11-15-1.
  • Revised Circulation Policy — D. Turner moved and N. Eggenberger supported a motion to approve the Circulation Policy as amended.
    The motion passed unanimously 18/11-15-2.
• NEW BUSINESS
  • Library Fundraising — At the request of Vice-Chair D. Turner, the board members discussed the overall appropriateness of a taxpayer-funded institution additionally soliciting donations, specifically the annual Endowment Fund campaign. Consensus was to revisit the issue at a later date, when the board could see how the 2018 campaign (already in progress) fared with Canton taxpayers.
  • Discussion of 2019 Officers — Chair M. Farell proposed that the 2019 officers’ slate be comprised of two newer board members and one veteran board member. The board will take up the discussion again in December, when Trustee J. Pandit will be present, and will vote on the new officers at that time.
• CALL TO AUDIENCE – None
• ADJOURN

The meeting was adjourned at 8:19 PM.  

Closed session to discuss library director’s evaluation, per request by E. Davis.

Present: Michelle Farell, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts

Absent:  Nancy Eggenberger

• The board moved into closed session to discuss the library director’s evaluation for 2018.                                     

    A. Watts moved and J. Lee supported a motion to return to open session.

    The motion passed unanimously, 18/10-18-1CS

• Call the Meeting to Order
• Call to Audience (5 min. maximum)
• Approval of Agenda
• Approval of Budget Hearing Minutes
• Approval of General Meeting Minutes
• Communications
• Report of the Library Director
• Trustee Comments
• Committee Reports
  • Director’s Evaluation Committee
• Old Business
  • Engie Services Study
• New Business
  • 62 Days of Summer Review (L. Golden)
  • Revised Employee Handbook Policy (1st reading)
  • Revised Circulation Policy (1st reading)
  • 3rd Quarter Budget Amendment
  • Director’s Evaluation  (closed session) — roll call vote
• Call to Audience (5 min. maximum)
• Adjourn

The Chairperson, Michelle Farell, called the meeting to order at 7:43 PM.

Present:           Nancy Eggenberger, Michelle Farell, Jane Pandit, Don Turner, Amy Watts

Absent:            Jasmine Lee

Also Present:  E. Davis, K. Gladden

• CALL TO AUDIENCE  (R. Fairchild, K. Hedrick, D. McHugh, M. Nicholson, R. Noble, N. Szczepanski, K. Young) – None
• APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

• APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

• COMMUNICATIONS — None
• DIRECTORS REPORT — The library is 66% of the way through 2018, as of August 31st.  State Aid to Libraries and interest income received raised the revenue to over 100%; this will be addressed in the 3rd Quarter Budget Amendment in October.  Due to payments made earlier in the year, Insurance and Capital Outlay are still trending higher but will fall in line as the year progresses; all other expenditures are generally in line. The board will vote on the 4th Quarter Budget Amendment at the December meeting, and will also have a vote to move money from the Fund Balance to cover expenditures from the 2018 staff area construction project.

  Rebecca Havenstein-Coughlin’s retirement reception for the public has been tentatively scheduled for Sunday, October 21st from 2-4 PM.

• TRUSTEE COMMENTS — Trustee Nancy Eggenberger may miss the October board meeting, as well as the Michigan Library Association conference.
• COMMITTEE REPORTS — Chair Michelle Farell confirmed that she was in receipt of director Eva Davis’ self-evaluation, as well as a few evaluations from library staff members. The Director’s Evaluation Committee will meet on October 1st.
• OLD BUSINESS  
• 2019 Calendar of Board Meetings and Holiday Closures (2nd Reading) — N. Eggenberger moved and D. Turner supported a motion to accept the 2019 Calendar as presented.
  The motion passed unanimously 18/9-20-1
• NEW BUSINESS
  • Presentation by Engie Services — Ken Hedrick and Rob Fairchild of Engie Services, an independent energy efficiency consulting company, explained how they could work with us to evaluate and prioritize replacement projects for our major mechanical and building fixtures.

       Board approval is needed to proceed with a study for this project. Since Secretary/Treasurer Jasmine Lee was
       not present at the meeting, the board agreed to carry the discussion forward to the October meeting.

• Wage and Salary Discussion for 2020 and Beyond — After briefly discussing the Salary and Salary and Fringes graphs supplied by Business Services Department Head Marian Nicholson, the board agreed to dig more deeply into the subject at a meeting in early 2019.
• Overview of 2019 Capital Projects — Some of the items on the document supplied to the board were facilities-related placeholders on the master capital replacement spreadsheet.  Also planned are a renovation of the Sorting Room; improvements to the Friends’ donation area; and replacement of the Pedigrid walk-off carpet in the lobby.
• CALL TO AUDIENCE – None
• ADJOURN

The meeting was adjourned at 8:50 PM.