The Chairperson, Michelle Farell, called the meeting to order at 7:31 PM.

Present:           Michelle Farell, Jasmine Lee, Jane Pandit, Don Turner, Amy Watts

Absent:            Nancy Eggenberger

Also Present:  E. Davis, K. Gladden

• CALL TO AUDIENCE  (R. Bonner, L. Golden, P. Jenkins, D. McHugh, N. Szczepanski) – None     
• APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

• APPROVAL OF BUDGET HEARING MINUTES

The minutes were approved by unanimous consent.

• APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

• COMMUNICATIONS — None
• DIRECTORS REPORT 
  • The library is 75% of the way through 2018, as of 9/30/2018.  Due to payments made earlier in the year, Insurance and Capital Outlay are still trending higher; the Capital Outlay costs will be addressed by the Fund Balance transfer in December. Revenue items will be addressed in the 3rd Quarter Budget Amendment.
  • Rebecca Havenstein-Coughlin’s retirement reception for the public has been scheduled for Sunday, October 21st from 2-4 PM.
• TRUSTEE COMMENTS — None
• COMMITTEE REPORTS — The Director’s Evaluation Committee (Chair M. Farell, Secretary/Treasurer J. Lee and Trustee A. Watts) met on October 1st to review Director Eva Davis’ self-evaluation and any evaluations received from library staff members.
• OLD BUSINESS  
  • Presentation by Engie Services — E. Davis told the board that, even if the board ultimately decided not to contract with Engie Services in 2019, there would still be money in the Professional and Contractual budget to pay for a feasibility study. Until such a study is completed, there is no way to know which projects might need to be done in 2019.
• NEW BUSINESS
  • 62 Days of Summer — Community Relations Department Head Laurie Golden briefly presented an overview of the 2018 62 Days of Summer program.
  • Revised Employee Handbook Policy (1st reading)  — Vice-Chair D. Turner suggested that language in the policy be changed to reflect that the board has no input in the staff dress policy.
  • Revised Circulation Policy (1st reading) — The proposed changes primarily improve access for patrons by removing limits on borrowing for non-residents, and making library cards applied for online valid for 90 days.
  • 3rd Quarter Budget Amendment — D. Turner moved and J. Pandit supported a motion to approve the 3rd Quarter Budget amendment as proposed.

       The motion passed unanimously 18/10-18-1.

• Closed session for Director’s Evaluation — Director E. Davis requested that the board move into closed session for the purpose of discussing her yearly performance evaluation.

Roll call vote:

Jane Pandit: yes

Amy Watts: yes

Jasmine Lee: yes

Don Turner: yes

Michelle Farell: yes

The motion passed unanimously 5-0-0

• REGULAR MEETING RESUMED AT 9:33 PM.
• CALL TO AUDIENCE – None
• ADJOURN

    The meeting was adjourned at 9:34 PM.