October 21, 2020 | gladdenk
The Chairperson, Amy Watts, called the meeting to order at 7:31 PM.
Present: N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts
Absent: None
Also Present: E. Davis, K. Gladden
CALL TO AUDIENCE (L. Golden, A. Iqbal, M. Nicholson, D. Skopczynski, C. Spas, C. Swanberg ) – None
APPROVAL OF AGENDA
Trustee Nancy Eggenberger moved and Secretary/Treasurer Michelle Farell supported a motion to accept the agenda as amended.
ROLL CALL VOTE
Yes: N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts
No: None
Abstain: None
The motion passed 20/10-15-1 (6-0-0)
APPROVAL OF BUDGET HEARING MINUTES
The minutes were accepted by unanimous consent.
APPROVAL OF GENERAL MEETING MINUTES
The minutes were accepted by unanimous consent.
APPROVAL OF CLOSED SESSION MINUTES
The minutes were accepted by unanimous consent.
COMMUNICATIONS — None
DIRECTOR’S REPORT
Director Eva Davis informed the board that Building Monitor Michael Weslin has resigned.
Davis reminded the trustee candidates to arrange with Canton Township Clerk Michael Siegrist to take their oath of office after the November 3 election but prior to the November 19 meeting.
Davis met with board Chair Amy Watts for her annual performance review. On behalf of herself, her administrative team and the entire staff, she expressed her thanks for the complimentary comments made and the support displayed by the board.
As of the end of September, the library was 3/4 of the way through the fiscal year. A 3rd Quarter Budget Amendment was on the agenda to balance additional revenue received and lower expected revenue that had not materialized due to the pandemic closure. A final budget amendment in December will balance the budget for the year.
TRUSTEE COMMENTS — Board members expressed their thanks to departing trustees Jane Pandit and Don Turner for their years of service.
COMMITTEE REPORTS — None
UNFINISHED BUSINESS & GENERAL ORDERS
Update on Phased Reopening — Limited (30 minute) browsing of materials began on Thursday, October 1st. Capacity is starting at 50 patrons, but thus far the average has been 15; there have never been more than 35 to date. There have been a few incidents of patrons being non-compliant re: mask wearing and overstaying, but they responded well when asked to leave the building.
Cooler weather and construction work prompted the removal of Holds pickup by appointment to the lobby. Circulation Services Interim Department Head Denise Skopczynski is working with a committee on the details of curbside pickup by appointment. Davis thanked Skopczynski for her service in the capacity of Interim Department Head. The two candidate finalists for the permanent position will hopefully be interviewed in the first week of November.
NEW BUSINESS
Proposed 3rd Quarter Budget Amendment — Trustee Nancy Eggenberger questioned the decrease in Interest Income earned; Davis explained that while the library usually earned enough credits to off-set bank fees, this had not happened and needed to be adjusted.
Vice-Chair Jasmine Lee moved and Trustee Jane Pandit supported a motion to accept the proposed 3rd Quarter Budget Amendment as presented.
ROLL CALL VOTE
Yes: N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts
No: None
Abstain: None
The motion passed 20/10-15-2 (6-0-0)
Resolution to Approve the MERS Defined Benefit Plan Adoption Agreement Addendum and Appoint the Library Director as Authorized Designee — Davis explained that the Resolution merely codified this as part of the existing plan.
Secretary/Treasurer M. Farell moved and Trustee N. Eggenberger supported a motion to approve the Resolution to approve the MERS Defined Benefit Plan Adoption Agreement and appoint the library director as Authorized Designee.
ROLL CALL VOTE
Yes: N. Eggenberger, M. Farell, J. Lee, J. Pandit, D. Turner, A. Watts
No: None
Abstain: None
The motion passed 20/10-15-3 (6-0-0)
CALL TO AUDIENCE – Trustee Don Turner wished good luck to the incoming board members.
ADJOURN
The meeting was adjourned at 7:57 PM.