The Chairperson, Amy Watts, called the meeting to order at 7:31 PM.

Present:           N. Eggenberger, M. Farell , J. Lee, J. Pandit, D. Turner, A. Watts

Absent:            None

Also Present:  E. Davis, K. Gladden

• CALL TO AUDIENCE   (L. Golden, A. Iqbal, M. Nicholson, R. Noble, J. Parij, N. Szczepanski) – None       
• APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

• APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved by unanimous consent.

• COMMUNICATIONS — None
• DIRECTOR’S REPORT
  The financial reports as of 12/31/2019 showed the library exceeding 100% in income and under 100% in expenses, resulting in a transfer of funds into the Fund Balance. These are preliminary numbers, which will be finalized after the 2019 audit by Plante Moran in February.

  The joint session of the Canton Public Library Board and the Canton Township Board of Trustees will occur at the township’s scheduled Study Session at 7:00 PM on Tuesday, February 18. There will be separate presentations for the staff of Canton Leisure Services and the staff of the Canton Public Library by Cobalt Community Research the following day.
   

• TRUSTEE COMMENTS — Trustee Jasmine Lee asked how Plante Moran will be paid for their audit services. Business Services Department Head Marian Nicholson explained that our multi-year contract calls for a deposit each year, with the balance to be paid in full upon completion of each audit.

  J. Lee also inquired about the credit card fees that appear on the expanded P & L statement. Director Eva Davis said that they were merchant fees the library pays to accept credit card payments.

  In addition, Lee requested clarification regarding the library’s lawn and grounds maintenance contract. Nicholson explained the various contractual services performed by the vendor.

• COMMITTEE REPORTS — None
• UNFINISHED BUSINESS & GENERAL ORDERS — None
• NEW BUSINESS
  • Preliminary 2020 Monthly Board Meeting Agendas — Davis said that this preliminary document was a basic outline for the year ahead. 
    One item which does not appear is the proposed change of the library of record (from the Observer & Eccentric to the Canton Eagle) for legal notices.
    Also, the Director’s Evaluation has been moved up to October, so that it can be made by the incumbent board.
  • Approve Proposal for Community User Survey Data Analysis from iLabs — Uof M/Dearborn College of Business — In response to a query by Trustee Don Turner, Davis stated that the cost for library-specific analysis of the data provided by the Cobalt community survey would be $ 7,700 (barring the need to do heavy cleanup of the data provided).

    N. Eggenberger moved and M. Farell supported a motion to approve the proposal for Community User Survey Data Analysis from iLabs — Uof M/Dearborn College of Business.

    ​The motion passed unanimously, 20/1-16-1.

• CALL TO AUDIENCE – None
• ADJOURN
  The meeting was adjourned at 7:43 PM.