The Chairperson, Nancy Eggenberger, called the meeting to order at 7:35 PM

• Present:  N. Eggenberger, M. Farell, J. Fausone, S. Foster, T. Hartnett, D. Turner
• Also Present: E. Davis, S. Sharma

Call to Audience

(H. Ahmad, P. Jenkins, M. Nicholson, R. Havenstein-Coughlin, L. Papa, N. Szczepanski, L. Golden, D. McHugh, L. Davis-Craig) - None

Approval of Agenda

The agenda was approved by unanimous consent.

Approval of Budget Hearing Minutes

The minutes were approved by unanimous consent.

Approval of General Meeting Minutes

The minutes were approved by unanimous consent.

Communications

E. Davis distributed an aerial map of the library to the trustees showing parcel boundary lines proposed by the township and asked for their questions and feedback. The director will confirm with the township its plan for Veteran’s Way and pass on the questions from the trustees about the drainage on the proposed parcel.

Trustee D. Turner asked about communication plans for the 2016 renovation of the children’s library. Davis and L. Golden outlined the communication plan, using the CPL website, a direct mailing to every address in the township informing them specifically about the children’s library renovation project, the e-newsletter, a press release to local media, and signage in the library.

Director’s Report

In response to a question by trustee T. Hartnett about staff day, Davis spoke about the team building activities and some of the partner organizations the staff toured.

Davis also spoke about her presentation at the Detroit Public Library Staff Development Day.

Davis reported that she has informed neighboring library directors about the upcoming children’s library renovation, and that Information Services librarians are inventorying the furniture, fixtures and equipment in the children’s library to determine which items will be offered to public libraries, schools, daycares, and partner organizations. Trustee D. Turner suggested that priority be given to community non-profits first before for-profits are contacted.

Eva Davis reviewed the financial reports, which indicated that Insurance, Capital Outlay and Debt Service expenses are trending high, but noted that Insurance and Capital Outlay will fall in line as we move through the year. The 3rd quarter budget amendment will adjust Debt Service.

Trustee Comments

None

Finance Committee Report

None

Unfinished Business & General Orders

None.

New Business

Presentation - Information Services librarian Lisa Davis-Craig presented an overview of plans for accessing children’s materials during the 2016 children’s library renovation.

Strategic plan update - Davis indicated that the strategic plan has gotten broader and more outwardly focused on the partners in the community and that the library plans to continue on that path. In 2016 the library will also focus on staff training to better connect with the community and take advantage of our partnerships with community organizations.

Timeline and Process for director’s evaluation - After discussion, the board agreed that no changes are needed with the process or timeline for the director’s evaluation.

Fund balance assigned for employee benefits - After discussion, the board determined that there are some specifics that need to be researched further and asked the Finance Committee to report back to the board at the November meeting.

Proposed 3rd quarter budget amendment - T. Hartnett moved and D. Turner supported a motion to pass the 3rd quarter budget amendment as proposed.

The motion passed unanimously, 15/10-15-1

Call to Audience

None

Adjourn

The meeting was adjourned at 8:50 PM.