The Chairperson, Kim Schulz, called the meeting to order at 6:01 PM.

Present: N. Eggenberger, M. Farell (arrived late), J. Fausone, S. Foster, T. Hartnett, K. Schulz
Also Present: E. Davis, K. Gladden

Call To Audience

(L. Golden, R. Havenstein-Coughlin, L. Papa, S. Rzetelny, N. Szczepanski) – None

Approval Of Agenda

The agenda was approved as amended by unanimous consent.

Approval Of General Meeting Minutes

The minutes were approved as amended by unanimous consent.

Communications

E. Davis shared with the board a card from Tammy Brown, President of Chicks 4 Charity.

Davis also disseminated a letter of resignation from Business Services Department Head Sheryl Rzetelny. Rzetelny will stay on through the 2015 Budget Hearing and will retire officially as of September 30, 2014.

Director's Report

Davis reported that the Friends of the Library will be donating $6,000 for the library to purchase additional iPads for circulation

At the Board’s direction, Davis met with Mike Swartz of Plante Moran re: audit services for 2015 and beyond. Plante Moran is willing to offer a five-year contract; during the first two years of the contract, they would not increase the fee that has been charged to the library for the past three years. The library would then receive a 3% increase in each of the final three years of the new contract term. The Finance Committee recommended to the full board that this offer be accepted; there was consensus for this. Davis will bring a full engagement proposal for the Board’s approval at the July meeting.

S. Rzetelny and the Business Service office are working on the first round of implementation of the newly enacted minimum wage increase, which takes effect in September 2014.

Davis is collecting bids to renovate the lobby restrooms and bring them into code compliance. Architect Ron Cieslak was involved in the original construction of the building and has copies of the original plans. There are funds left in the 2014 contractual services fund to pay for some of the architectural services now (in order to get some idea of how much needs to be budgeted in 2015 to complete the project), and Cieslak has agreed to split his fee to allow for paying the balance out of 2015 budget dollars.

Finance Committee Report

The Finance Committee met earlier in the week; several action items on the meeting’s agenda resulted from discussions at that meeting. Other Finance Committee items will be discussed in Action Items.

Unfinished Business and General Orders

None

New Business

Connect Your Summer - Community Relations Department Head Laurie Golden made a brief presentation of the changes to the 2014 summer reading program, which was altered to accommodate suggestions and requests proposed by patrons after last summer’s program.

Medical Option Plan - Davis reviewed the medical plan proposals presented to the Finance Committee by Kapnick Insurance Group. The board discussed the options and the recommendation of the Finance Committee.

T. Hartnett moved and N. Eggenberger supported a motion to adopt Option 3 – Blue Care Network’s Healthy Blue Living.

The motion passed unanimously 14/6-19-1

Employee Cost-Sharing of Medical Premiums - As it is required by Public Act 152 (the Publicly Funded Health Insurance Contribution Act) that the board vote on a cost-sharing plan each year, Davis reviewed for the board the cost to affected employees under both the 80/20 option (80% paid for by the library, 20% paid by the employee) and a hard cap option.

J. Fausone moved and M. Farell supported a motion to accept the Finance Committee’s recommendation to renew the 80/20 option.

The motion passed unanimously 14/6-19-2

Upgrade Main Distribution Facility Wiring Enclosure - Funding to pay for this project in 2014 was already included in the budget approved by the board, but they had not specifically approved this project as required for capital expenditures.

J. Fausone moved and N. Eggenberger supported a motion to approve the proposal to upgrade the main distribution facility wiring enclosure as presented.

The motion passed unanimously 14/6-19-3

Extend Warranty on Dell Server and Storage Products - Funding to pay for this project in 2014 was already included in the budget approved by the board, but they had not specifically approved this project as required for capital expenditures.

J. Fausone moved and M. Farell supported a motion to approve the proposal to purchase a warranty extension for Dell server and storage products as presented.

The motion passed unanimously 14/6-19-4

Repair West Parking Lot, Service Drive, Drains and Curbs - Davis said that the west parking lot needs repair work done to extend its life until the entire parking lot is slated for replacement in the capital outlay schedule. $5,000 had already been budgeted for capital improvements in the 2014 budget, so only an additional $15,000 need to be approved.

T. Hartnett moved and S. Foster supported a motion to approve the request to repair the west parking lot, service drive, drains and curbs at a cost not to exceed $20,000 as stated in Proposal #2.

The motion passed unanimously 14/6-19-5

Strategic Plan Second Quarter Update - The library will shortly be launching a technology impact survey, made available to us at no cost by the University of Washington School of Information. It will likely be an online survey.

Trustee Fausone commented that he would like to see the numbers for Connect Your Summer “crunched” as well.

Re-reschedule Board Meetings - Due to personal commitments by various board members, both the July meeting and the September Budget Hearing and General Meeting needed to be re-scheduled.

T. Hartnett moved and M. Farell supported a motion to move the July meeting to Monday July 21 at 6:00 PM.

The motion passed unanimously 14/6-19-6

S. Foster moved and T. Hartnett supported a motion to move the September Budget Hearing and General Meeting to Monday September 22 at 7:30 PM.

The motion passed unanimously 14/6-19-7

Call To Audience

None

Adjourn

The meeting was adjourned at 7:00 PM.