The Chairperson, Nancy Eggenberger, called the meeting to order at 7:39 PM.

Present:    N. Eggenberger, A. Iqbal, J. Lee, C. Spas, A. Watts, M. Farell (joined meeting at 7:43 PM)                                           

Absent:      None

Also Present:  E. Davis, K. Gladden

CALL TO AUDIENCE   (L. Golden, H. MacAfee, D. McHugh, K. Minshall, M. Nicholson, R. Noble) – None        

APPROVAL OF AGENDA

The agenda was approved by unanimous consent.

APPROVAL OF GENERAL MEETING MINUTES

The minutes were accepted by unanimous consent.

COMMUNICATIONS — None

DIRECTOR’S REPORT

The library is 50% of the way through fiscal 2021 as of June 30th. The usual Expense suspects (Insurance, Capital Outlay) will fall into line as the year progresses; the second quarter budget amendment later in the meeting will pull the revenues into alignment.

TRUSTEE COMMENTS — None

COMMITTEE REPORTS — None

UNFINISHED BUSINESS & GENERAL ORDERS

Masking for Employees & Volunteers — Trustee Claire Spas asked if the Michigan Occupational Safety and Health Administration (MIOSHA) will ever change its rules re: COVID-19. Director Eva Davis explained that MIOSHA had rescinded its emergency rules to align with the Federal OSHA Emergency Temporary Standard, and now recommends that non-healthcare settings follow CDC and OSHA guidelines re: COVID-19. OSHA has classified COVID-19 as a known workplace hazard, which could render the library liable for short- or long-term disability claims or even a MIOSHA lawsuit, should the library rescind the mask mandate for employees and volunteers who then contract COVID-19. Not all employees have been/intend to be vaccinated, although the Friends of the Library have informed Davis that 100% of their volunteers have received the vaccine. The board directed Davis to allow volunteers to dispense with masks while in the bookstore and its sorting area, but to require masking when they are in the staff area. They will also need to provide the library with proof of vaccination.  Employees will continue to mask while indoors in the library.

NEW BUSINESS

Social Media Analysis —Communications Specialist Kaitlyn Minshall delivered a presentation on the library’s engagement over the past 18 months across the main social media platforms (Facebook, Twitter and Instagram).

The board was generally complimentary, and expressed a desire to see the library partner more with Canton Township across social media platforms, perhaps including TikTok.

Rescind July 29, 2021 closure — A. Watts moved and A. Iqbal supported a motion to rescind the July 29, 2021 closure.

The motion passed unanimously 21/7-15-1

Approve 2^nd Quarter Budget Amendment — J. Lee moved and A. Watts supported a motion to approve the 2^nd Quarter Budget Amendment as proposed.

The motion passed unanimously 21/7-15-2

2022 Budget Discussion — 1^st Draft of 2022 Budget and 2023-2024 Projections

• 2022 Salaries and Fringes — Davis told the board that the first draft was a balanced budget and achieved everything that the board had been discussing over the past months. Chair N. Eggenberger thanked the department heads for making it work, while the rest of the trustees expressed their support for converting one of the part-time Building Monitor positions to full-time.

  The board also supported the proposed increases to the Salaries budget as recommended in the Salaries & Wages Budget Update.
   

• Municipal Employees’ Retirement System (MERS) Contribution — Based on the most recent valuation (and mainly due to MERS’ changes in its assumptions), the library is falling short in its objective of reaching a funded ratio of 120%. Davis presented three options, recommending Option 3 to cover current unfunded accrual liability and get back on track to achieve the desired funded ratio by FY2027. The board agreed to this plan in theory, and will re-visit the issue next month to discuss details.

CALL TO AUDIENCE – None

ADJOURN

The meeting was adjourned at 9:06 PM.