The Vice-Chairperson, Don Turner, called the meeting to order at 7:30 PM.

• Present:           Nancy Eggenberger, Michelle Farell, Jane Pandit, Don Turner
• Absent:            Jasmine Lee, Amy Watts
• Also Present:  E. Davis, K. Gladden

CALL TO AUDIENCE

(M. Crowther, L. Golden, D. McHugh, M. Nicholson, K. Price, M. Swartz, N. Szczepanski, patrons appealing to the Library Board)

APPROVAL OF AGENDA

The agenda was approved as amended by unanimous consent.

APPROVAL OF GENERAL MEETING MINUTES

The minutes were approved as amended by unanimous consent.

COMMUNICATIONS 

None

DIRECTORS REPORT 

E. Davis had nothing to add to the written report. She did thank Chair Michelle Farell and Trustee Nancy Eggenberger for attending the Volunteer Luncheon earlier in the week.

Eggenberger mentioned her disappointment that the library had not been awarded the Library of Michigan LSTA grant for which they had applied. Davis stated that she would be pursuing contacts  through Not in Our Town who might be able to assist with either funding or facilitation in obtaining Gold Star City certification for Canton. The Michigan Department of Civil Rights might also be able to assist with funding. She will not know anything until fall.

TRUSTEE COMMENTS 

Trustee Jane Pandit briefly commented on the excellence of the Friends of Michigan Libraries Trustee Alliance Workshop, which she and fellow trustees Jasmine Lee and Amy Watts attended in March.

COMMITTEE REPORTS

 None

OLD BUSINESS 

Resolution to Approve Conversion of the Library’s Nationwide 457b Deferred Compensation Plan to Nationwide FreedomPro+ 457b Deferred Compensation Plan — M. Farell moved and N. Eggenberger supported a motion to approve the Resolution to convert the library’s Nationwide 457b Deferred Compensation plan to the Nationwide FreedomPro+ 457b deferred compensation plan.

The motion passed unanimously 17/4-20-1.

NEW BUSINESS

Presentation of President’s Volunteer Service Award  — The prospective award winner was not present.

2016 Audit Presentation – Michael Swartz, Melanie Crowther and Kaitlyn Powers of Plante Moran presented highlights of the 2016 Financial Report to the Board. The library once again received an “unmodified” opinion. Swartz stated that the library was very well-run, that things were very well-planned by the board, and that the budgets were well-executed. The 2016 audit was the best that he had ever seen and Swartz said that everything was in great shape.

Accept the 2016 Audit Report as Presented – N. Eggenberger moved and M. Farell supported a motion to accept the 2016 Audit Report as presented.

The motion passed unanimously 17/4-20-2.

1st Quarter Budget Amendment – E. Davis reviewed the 1st Quarter Budget Amendment Summary details.

M. Farell moved and N. Eggenberger supported a motion to approve the 1st Quarter Budget Amendment as proposed.

The motion passed unanimously 17/4-20-3.

2018 Preliminary Budget  – E. Davis discussed assumptions for revenue and expenditure for the 2018 proposed budget. She requested consensus from the board to use these assumptions as a basis for moving ahead in the budget planning. The board indicated their agreement.

D. Turner suggested that Davis reach out to the new trustees to bring them up-to-date re: the issue of staff salary alignment recommendations.

Patron Appeal 2017-01 –  Closed Hearing to Consider Information Exempted from Disclosure by the Michigan Library Privacy Act — M. Farell moved and N. Eggenberger supported a motion to move into closed session to consider material exempt from disclosure by the Michigan Library Privacy Act.

Roll Call Vote:

Michelle Farell: yes

Don Turner: yes

Nancy Eggenberger: yes

Jane Pandit: yes

The motion passed unanimously 4-0-0, 17/4-20-4

REGULAR MEETING RESUMED AT 8:50 PM.

Patron Appeal 2017-01 — Vote to:

1. Uphold the Patron’s Suspension as It Stands; or,
2. Uphold the Patron’s Suspension but Modify the Terms; or,
3. Revoke the Patron’s Suspension

N. Eggenberger moved and J. Pandit supported the following motion:

Based on the facts and information discussed in closed session, the Board moves to uphold the patron’s suspension but modify the terms to allow the patron to return to the library, effective Friday, April 21, 2017.

The motion passed unanimously 17/4-20-5

CALL TO AUDIENCE 

None

ADJOURN

The meeting was adjourned at 8:52 PM.